If you have decided to use a transcription services company and would like to make the process run as smoothly as possible, here are our top transcription tips when sending files for transcription. These simple strategies can help you speed up transcript turnaround, increase transcript accuracy and reduce the price of your transcripts. Want to know more? Then read on!
Making Clear Audio and Video Recordings
Making clear audio or video recordings is one of the most important elements of the transcription process. After all, as common sense would dictate, in order to get an accurate transcript you need to provide an audio file that can be clearly heard. Although we can clean audio files to remove some background noise and amplify speech, even with the best technology available today, it is simply not possible to turn a low quality recording into a high quality recording. Not only that, low quality audio is more expensive to transcribe and will likely contain gaps in the transcript.
Providing Relevant Information about your Recording
Most interview recordings will need additional research to ensure that the final transcript is accurate. Providing your transcription company with as much relevant information about your recording as possible will help increase transcript accuracy, speed up turnaround times and can also be a useful reference for any subsequent recordings you send for transcription.
Make Transcription Deadlines Clear
If you have an urgent deadline, it is very important that you convey this to your transcription company. Being specific about when you need your transcripts completed by will eliminate the risk of missing deadlines and avoid any confusion.
Knowing Which Transcription Style you Require
Transcription styles can vary between industries, sectors and projects. For instance while a strict verbatim transcription might be perfect for a PACE interview, it would not be as well suited for an interview for publication in a magazine. If you are not sure which style you require, feel free to ask your chosen transcription services provider for an example transcript. It is also worth checking the costs for different styles as this may also affect your final decision.
So that wraps up part one of our useful transcription tips, we will continue in part two by sharing our top ways to make the transcription process as quick and easy as possible.
If you are interested in knowing more about our transcription services or would like us to provide you with a free transcription sample and quote for your project, feel free to get in touch at any time!