With endless weekly, fortnightly and monthly meetings, companies can struggle to keep on top of producing minutes due to the demands of other business requirements. Minute taking services are a fantastic way to build an accurate record of matters covered within your meeting. Whilst your company is likely to have secretaries who can use shorthand, they will often miss key pieces of information due to the pace of discussion.
Professional Minute Taking Services
Our professional online secretaries are experienced in all transcription services and can provide a detailed account of your meeting, usually turning round an initial draft of the transcription within hours of the meeting. Using our secretaries means you can save on pay costs, plus there will always be someone available to cover the task of minute-taking, while in your own company there is always a risk of staff sickness.
Minute Taking Services
We can produce your minutes to your specific requirements and can work with any template you wish to supply, adding information to relevant headings, as instructed. Ahead of your meeting, it is useful to also email over a list of expected attendees and their job titles to assist with identification. Some clients request an agenda to be produced prior to the meeting and our secretaries can prepare this, along with PowerPoint presentations, where necessary. These documents can be returned to clients who will then distribute to attendees prior to the meeting. Distribution is often via document sharing sites or email. Additionally, our secretaries use their discretion when determining what is considered irrelevant or overly-repeated information.
Our clients frequently call on us for assistance in numerous business meetings, including some of the following:
- Minute Taking Services for Board meetings
- Minute Taking Services for Informal meetings
- Minute Taking Services for Operational meetings
- Minute Taking Services for Disciplinary hearings
Confidential Minute Taking Services
Transcription City observes your right to security of information and treats the content of meetings confidentially. Our secretaries are required to sign a confidentiality agreement prior to commencement of employment. As well as this agreement, we take every step possible to maintain the safe transfer of minutes and notes. Files can be sent and received via an encrypted transfer system, used alongside a private network firewall. This method of delivery keeps information private and provides our clients peace of mind.
For all of your secretarial needs, transcription services, typing services, subtitling services, translation services and minute taking services please contact us today through the website, email or telephone for a discussion and no obligation quote.
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