Transcription services, translation services, subtitling services, closed captioning services, live captioning services and note taking services.

Transcription Services Styles and Common Uses

Transcription Services Styles and Common Uses

Transcription Services Styles and Common Uses – From accessibility to SEO, the reasons for transcribing audio and video into text are diverse and persuasive. Diving into the world of transcription services can unlock a trove of benefits, yet navigating the nuances of various transcription styles and their applications is crucial for achieving the desired outcome. Whether you are a business professional or a medical practitioner, understanding the spectrum of transcription styles is as essential as the transcription services themselves.

Understanding Transcription Basics

Before we explore the breadth of transcription services, it’s critical to grasp the fundamentals. Transcription pertains to the act of converting spoken language into written text. It’s a critical part of multimedia content creation, as it makes spoken information accessible to a wider audience and enables data analysis and search engine optimisation (SEO). The accuracy, readability, and style of the transcribed content can vary greatly based on its intended use and the chosen transcription service.

Types of Transcription Styles

Transcription styles are not one-size-fits-all. Depending on the project or use case, different styles can apply. Here are three core transcription styles that play a significant role in various industries.

Verbatim Transcription

Often requiring the utmost detail, verbatim transcription captures each spoken word and sound, including pauses, laughter, and vocal fillers such as ‘um’ and ‘ah.’ This style ensures a complete record of what was said and frequently finds applications in legal proceedings and qualitative research.

Edited Transcription

Edited transcription entails cleaning up the verbatim content. The editor omits repetitions and non-grammatical speech, making it easier to read while preserving the original speaker’s intent. This style aligns with corporate record-keeping and content generation.

Intelligent Transcription

Intelligent transcription is more technology-driven, using AI to convert spoken words into text. It focuses on accurately conveying the speaker’s message, omitting any stutters or fillers. Intelligent transcription is often used for large volumes of data such as conference calls and webinar recordings.

Common Uses of Transcription Services

The versatility of transcription services is one of their most significant assets. Here are some of the most common contexts in which they are invaluable.

Business Meetings and Interviews

In the corporate world, time is money, and meetings are critical hubs of information exchange. Transcribing these can ensure that no critical points are missed and provide accessible minutes for all participants.

Medical Dictations and Patient Records

In healthcare, accuracy is paramount. Transcribed sessions with patients, medical dictations, and treatment plans become vital records that influence patient care, billing, and legal compliance.

Legal Proceedings and Depositions

The legal domain relies on precise documentation. Transcribed depositions and court proceedings serve as official records, aiding in the clarification of case details and preparation of legal documents.

Academic Research

Academic research is built on the foundation of data analysis. Transcription of interviews, focus groups, and surveys provides a rich source of qualitative data that can be analyzed and referenced with ease.

Video Captioning and Subtitling

For content creators, reaching a wider audience means diversifying content formats. Video captioning and subtitling through transcription services make videos accessible to those with hearing impairments and improve SEO by making video content searchable.

Benefits of Using Transcription Services

The advantages of embracing transcription services extend beyond convenience; they are integral to the progression and reach of several industries.

Improved Accessibility

Transcribing audio and video into text enhances accessibility. As a transcript can be easily read, searched, and translated, it allows individuals with disabilities or those engaged in non-visual activities to access content.

Enhanced Search-ability

Search engines crawl text for keywords, topics, and context, improving the discoverability of content. Transcripts of audio and video content bolster SEO, making it more likely to be found online.


Transcription services save time by providing clear written records of important verbal exchanges. This is especially beneficial in situations where listening to audio or watching video content may be impractical.

Selecting the Right Transcription Style

Choosing the appropriate transcription style is a strategic decision that must align with your business goals and the nature of the content. Assessing the complexity of the project, the intended audience, and the importance of every aspect of speech detail will drive the selection process.

For essential records that demand absolute precision, verbatim transcription may be non-negotiable. On the other hand, internal communications or content intended for a broader audience may benefit from the clarity of edited or intelligent transcription, prioritising readability and concise presentation.

The Indispensability of Transcription Services

The significance of transcription services transcends the act of converting speech into text. It elevates the impact of content, bolsters communication, and assures inclusivity. As businesses, healthcare, and legal environments continue to evolve, and the demand for online educational content grows, the need for high-quality transcription services is more significant than ever.

By understanding the multiple transcription styles available and their common use professionals in all fields can select the right tool for the job. These choices  impact the efficiency of daily operations. They also contribute to the overall success and accessibility of the content produced.

Quality transcription services stand as a beacon of efficiency and a key driver for businesses, professionals, and content creators across the globe. As you integrate these services into your workflow, consider the style that best suits your needs and the myriad ways in which transcribed text can unlock a wealth of opportunities for your enterprise.

Here at Transcription City, we have a variety of transcription services, transcription styles and formats to suit your needs and requirements. From discourse analysis to timecoded transcription, we are around and available to help seven days a week (even including bank holidays). With that in mind, we thought we’d go through just some of the options you have when it comes to the secretarial services we have on offer.

Transcription Services

Our standard transcription services include intelligent verbatim dialogue. Excluding ‘um’s’ ‘erm’s’, fillers, repetition and false starts. It’s delivered in either rich text (word, pages and the like) plain text format.

Transcription Services Extras

Here are just a few extras you can add to your transcription services.

Strict Verbatim Transcription Services

Strict verbatim transcription includes ‘um’s’ ‘erm’s’, fillers, repetition and false starts. This is especially useful in legal sectors, government and police interviews where it can be used as evidence in court. Strict verbatim transcription can also be used for research to analyse speech patterns.

Discourse Analysis Transcription Services

Discourse analysis takes strict verbatim transcription includes every utterance. It uses specific symbols (or conventions) to indicate speech and patterns in speech. This includes pauses, length of pauses, laughter, crying, pitch of voice, tone of voice and subtle changes in dialogue. It’s often used to analyse speech patterns for various types of research.

Edited Transcription and Copy Writing

Edited transcription is similar to intelligent verbatim transcription, only more streamlined. An edited transcript will have the punctuation, grammar and syntax altered for ease of reading. We can also edit into article or blog form as and when required.

Time Coded Transcription

Time coded transcription can be typed using any of the above styles, but also includes regular time stamps (which can be included as and when you require them). This can be particularly useful for raw video transcription and in legal sectors in order to make finding certain sections of dialogue easy to find when cross referencing with the original video or audio file.
If you would like more information about any of our transcription services, translation services, captioning services or subtitling services, feel free to contact us at any time.

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Transcriptionist and Virtual Assistant. View all posts by Samantha