Virtual Assistance for Document Amendments and Changes
If you regularly deal with documents, reports, contracts or projects that need updating, amending, reformatting or even rewriting, we can help. However, if you want the best results, it helps if you can provide as much information as possible, as clearly as possible. With that in mind, we thought we’d offer some tips on how to manage your document amendments to ensure the maximum productivity with minimum effort.
The Original Document
If you have a hard copy of any documents that need to be amended, it can help tremendously if your virtual assistant has something to give them an idea of the layout, formatting and fonts that you want to use for your new, amended document. The original document can also be used to provide direction as to where you need changes; for example, you could number each section that needs changing and then instead of writing changes on to the document, you could dictate the changes using the numbers as a reference.
Document amendments and dictation can work really well together when compared to handwritten notes. This is because the virtual assistant or transcriptionist doesn’t have to try to read handwriting that has been squashed into a tiny space on the original document and can also work a lot more quickly than if they have to copy type any changes. Please ensure that any dictations are clear, precise and concise. It can also be an idea to provide your virtual assistant with a list of technical terms as well as company or individual names. Not only does this make things a lot easier for your virtual assistant, but it also provides a useful reference for future work and speeds things up significantly, as needless research takes time!
Your New Document
If you want your new document have a different layout, it can save time and hassle if you either have a ready made template for your virtual assistant or have clear instructions of how you would like your finished document to look. If you are not sure of what you want, most virtual assistants will be more than happy to design a template for you.
We often find that many clients have documents or projects that constantly need updating and because of this, we recommend working with the same virtual assistant on a regular basis. That way they will have all of the knowledge, skills and resources to complete your work quickly, efficiently and easily every time.
If you are interested in our virtual assistant or transcription services, why not get in touch with us today? We are always happy to help.