At Transcription City we offer a variety of services beyond simple transcription. In order to assist you with your meetings, we provide highly-skilled professionals to provide note taking services, minute taking services and other essential administrative and informative note taking.
We have a wide range of experienced secretaries available to attend your meetings. Minutes are normally typed onto laptop equipment; however there is also the option to have them handwritten in the form of shorthand. Some meetings will also require audio recordings to be made via laptop or Dictaphone and this is a useful addition.
In order to assist your designated secretary with producing the most accurate minutes or notes possible, it is advisable for clients to send relevant information ahead of the meeting. This may include a list of expected attendees, any related documents and company information. Some clients request an agenda to be produced prior to the meeting and our secretaries can prepare this, along with PowerPoint presentations, where necessary. These documents can be returned to clients who will then distribute to attendees prior to the meeting. Distribution is often via document sharing sites or email.
A final draft of the minutes will be transferred to clients between 24-48 hours of the meeting being adjourned. In the interim, clients can expect to receive an initial draft two hours post-meeting. Using the first draft, alongside any additional information previously provided by the client, our secretaries send the final draft to the chairperson for approval. Once any requested amendments are actioned, the minutes are returned by email or uploaded onto a file-sharing site.
Focus on capturing the essence of speeches or presentations instead of transcribing verbatim. Concentrate on the main ideas, breakthroughs, methodologies, and conclusions.
Employ methods like the Cornell Note-Taking System or the Outline Method to structure your notes logically.
Keep your notes organized in sections that reflect the conference schedule. Post-conference, summarize the information to extract trends, themes, and action points.
Don’t shy away from using digital recording devices (where permitted) or drawing diagrams that succinctly capture complex discussions.
Our clients frequently call on us for assistance in numerous business meetings, including some of the following:
Transcription City observes your right to security of information and treats the content of meetings confidentially. Our secretaries are required to sign a confidentiality agreement prior to commencement of employment. As well as this agreement, we take every step possible to maintain the safe transfer of minutes and notes. Files can be sent and received via an encrypted transfer system, used alongside a private network firewall. This method of delivery keeps information private and provides our clients peace of mind.
For all of your secretarial needs, please contact us today through the website, email or telephone for a discussion and no obligation quote. As well as providing note taking services and minutes we also provide transcription services, translation services, subtitling services and closed captioning. Make sure you are well informed by reading articles such as Subtitling vs Voiceover Services.
For more information about minute taking and note taking, visit this useful website.