We have a wide range of experienced secretaries available to attend your meetings. Minutes are normally typed onto laptop equipment; however there is also the option to have them handwritten in the form of shorthand. Some meetings will also require audio recordings to be made via laptop or Dictaphone and this is a useful addition.

In order to assist your designated secretary with producing the most accurate minutes or notes possible, it is advisable for clients to send relevant information ahead of the meeting. This may include a list of expected attendees, any related documents and company information. Some clients request an agenda to be produced prior to the meeting and our secretaries can prepare this, along with PowerPoint presentations, where necessary. These documents can be returned to clients who will then distribute to attendees prior to the meeting. Distribution is often via document sharing sites or email.

A final draft of the minutes will be transferred to clients between 24-48 hours of the meeting being adjourned. In the interim, clients can expect to receive an initial draft two hours post-meeting. Using the first draft, alongside any additional information previously provided by the client, our secretaries send the final draft to the chairperson for approval. Once any requested amendments are actioned, the minutes are returned by email or uploaded onto a file-sharing site.