Real Time Captioning is carried out by a stenographer or real time reporter who uses a special keyboard known as a stenograph, to type up dialogue as it is spoken. A stenographer will often be used in a court setting, live event or meeting (often either where it is not possible to hear what is being said clearly or there are attendees who are deaf or hearing impaired). In live events or meetings dialogue that has been typed will be immediately projected onto a large screen that can be seen by everyone.
Real Time transcription and captioning can be provided for online meetings and online videos. For this you will need to download remote captioning software and have a good internet connection. It is also advisable to use a good quality microphone. The remote captioner will type everything spoken into the microphone and the text will appear in the form of captions onscreen.
Depending on the size of your meeting you may need more than one captioner to attend. Although they will provide their own equipment, you may also need to provide a projector or additional computer screens from which the dialogue can be projected and read.