If you regularly need documents transcribed, copy typed or amended, at Transcription City, we are happy to help. However, there are a number of things that you can do to ensure that you get the most from your chosen secretarial service.
When dictating documents to a transcriptionist, there are a number of things that you can do to help things run as smoothly as possible. First of all, it is important to record your dictations in a quiet environment and keep your recording device close at all times to ensure high quality audio. Secondly, it’s also a good idea to include any obscure spellings such as unusual first or second names, product names, company names, abbreviation and so on. It can also be extremely helpful to give reference to your company website (if applicable), so your typist can procure any necessary additional information or cross-check references.
Amending documents can require different skills as it often combines a number of factors such as formatting, proofreading, editing, copy typing (from typed or written amendments), referencing, research and audio typing. For this reason, it is always best to provide your online secretary or virtual assistant with as much information as possible. For example, it can be extremely helpful to have a list of any names or products and the name of any websites that can be used for research.If you have added handwritten amendments to a printed document, it is important to ensure that your handwriting is legible.
A good solution to those whose handwriting could be clearer; it can be a good idea to simply number points in the document that need correction and then simply dictate the changes.
With regards to formatting, having a template to work from can be really useful.
Reducing the Cost of your Virtual Assistant or Online Secretary
Providing your virtual assistant with as much information as possible not only ensures that your work is as accurate as possible, but it also helps to reduce costs of their services. This makes life easier for both parties, as it means that your virtual assistant has all the information needed to do a good job within a short time frame, without spending hours trying to read dodgy handwriting or doing fruitless research on the internet, meaning a faster turnaround at a lower cost.
If you are interested in our virtual assistant, secretarial services or transcription services, why not get in touch today? We have a great team of secretaries and virtual assistants who have experience in your industry or sector and are always happy to help.